VENDOR REGISTRATION, REQUIREMENTS & AGREEMENT
FEES:
•Town Registration Fee:$50 (required)
•Vendor Fee:$350 (required)
Required Documents:
All vendors must submit the following prior to approval:
• Copy of valid Driver’s License / Government Issued ID
•Proof of Insurance
• All vendors must be compliant with all applicable local health, safety, and permitting requirements
• Any additional licenses or permits required by your vendor type
Sales Tax Requirements
• Vendors are responsible for collecting and remitting all applicable sales taxes.
• The applicable sales tax rate is 11.5%.
• Vendors must comply with all Oklahoma Tax Commission, local, and state sales tax requirements.
• Vendors may be required to provide sales reporting information to event management and/or the Town, including total gross sales and applicable sales tax information, as required by law or local ordinance.
• Vendors are solely responsible for maintaining accurate sales records and timely reporting and payment of all required taxes.
Vendor Responsibilities
Vendor agrees to:
• Operate in compliance with all local, state, and event health and safety codes
• Maintain a clean, safe, and professional vendor space
• Be fully set up and ready to serve by the required event opening time
• Provide all necessary supplies, staffing, equipment, and operational needs
• Follow all event rules, safety protocols, and instructions from event management
• Remove all trash, debris, and equipment from their assigned space at the conclusion of the event
Tent & Setup Requirements
• Vendors providing tents must ensure tents are properly weighted and secured for safety.
• Vendors are responsible for their own tents, tables, chairs, lighting, extension cords, generators (if permitted), and setup materials unless otherwise approved.
• Setup must remain within the assigned vendor space.
Vendor Credentials & Admission Policy
• Each vendor will receive (2) complimentary worker/vendor wristbands for staff operating the booth.
• Any additional workers, staff, assistants, family members, or representatives beyond the allotted two (2) bands must pay the standard $20 admission fee.
• Vendor bands are for working personnel only and may not be transferred, shared, sold, or used for guests.
• Event management reserves the right to verify credentials and deny misuse of vendor bands.
