VENDOR APPLICATION

VENDOR REGISTRATION, REQUIREMENTS & AGREEMENT

FEES:

•Town Registration Fee:$50 (required)

•Vendor Fee:$350 (required)

Required Documents:

All vendors must submit the following prior to approval:

• Copy of valid Driver’s License / Government Issued ID

•Proof of Insurance

• All vendors must be compliant with all applicable local health, safety, and permitting requirements

• Any additional licenses or permits required by your vendor type

Sales Tax Requirements

• Vendors are responsible for collecting and remitting all applicable sales taxes.

• The applicable sales tax rate is 11.5%.

• Vendors must comply with all Oklahoma Tax Commission, local, and state sales tax requirements.

• Vendors may be required to provide sales reporting information to event management and/or the Town, including total gross sales and applicable sales tax information, as required by law or local ordinance.

• Vendors are solely responsible for maintaining accurate sales records and timely reporting and payment of all required taxes.

Vendor Responsibilities

Vendor agrees to:

• Operate in compliance with all local, state, and event health and safety codes

• Maintain a clean, safe, and professional vendor space

• Be fully set up and ready to serve by the required event opening time

• Provide all necessary supplies, staffing, equipment, and operational needs

• Follow all event rules, safety protocols, and instructions from event management

• Remove all trash, debris, and equipment from their assigned space at the conclusion of the event

Tent & Setup Requirements

• Vendors providing tents must ensure tents are properly weighted and secured for safety.

• Vendors are responsible for their own tents, tables, chairs, lighting, extension cords, generators (if permitted), and setup materials unless otherwise approved.

• Setup must remain within the assigned vendor space.

Vendor Credentials & Admission Policy

• Each vendor will receive (2) complimentary worker/vendor wristbands for staff operating the booth.

• Any additional workers, staff, assistants, family members, or representatives beyond the allotted two (2) bands must pay the standard $20 admission fee.

• Vendor bands are for working personnel only and may not be transferred, shared, sold, or used for guests.

• Event management reserves the right to verify credentials and deny misuse of vendor bands.